The old adage “less is more” is a common occurrence in many situations in everything from the length of speeches to consumption of natural resources as well as golf strokes. This is also true when it comes down to the use of paper in board meetings. To become a paper-free board requires careful planning and commitment from the entire team. However ultimately, the results are worth it. The following article from our friends at BoardEffect walks through some of the important things to remember as you transition to becoming a paperless board.

Boards are faced with a myriad of difficulties, including the time required to review and prepare material for meetings. With the help of a portal for board members, directors have access to the documents they need before their meetings and view them from any device. They can also sign an electronic board book, which permits unanimous written approval outside of the meeting. This removes the need for printing distribution, distribution and shipping costs across the globe.

Another problem that can be resolvable with the help of a software for managing boards is making sure that all meeting documents are up-to-date. A board management application allows updates to be reflected instantly for all users. This helps to make the process efficient and can save countless hours of resource time.

As with any new piece of software, it’s crucial to give board members the proper training and support. This will help them learn about the https://edgudent.com/balancing-budget-and-security-how-to-choose-the-right-data-room/ features and utilize the software effectively to maximize their efficiency.