Your data room software is a unique due-diligence software that offers structure, organization and user-friendliness to a lengthy and complicated process. When conducting M&As or tenders, capital raisings, as well and other corporate events numerous documents have to be viewed in order to make a decision. It is time-consuming to look through all the information and it can lead to mistakes.

There are a variety of features that make reviewing more efficient. One of the most helpful features is a robust Q&A feature which allows you to add comments, questions and answers in real-time to every document in the data room. Other security features include fence view security, screen locking and encryption. These can help prevent access to your data that is not authorized and reduce the risk of cyberattacks or security breaches that may occur after sensitive files leave your company firewall.

Granular permission settings are an additional essential feature. They can be applied to folders, roles and documents. You might want to limit access to or download of spreadsheets to only certain users and allow them to add notes.

If you’re looking for more advanced features, choose one that offers customizable security controls. For instance, iDeals allows you to apply a custom watermark to all documents and configure multiple user permissions including “view only” modes, fence view, screenshot blocking remote wipe, and up to eight levels of document access control. It also supports multiple languages and comes with redaction built-in.

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